header-image

RESOLUTION

2018 - 1

DESTRUCTION

OF

RECORDS

A RESOLUTION of BOROUGH COUNCIL, of BOLIVAR BOROUGH, Westmoreland County, PENNSYLVANIA, DECLARING IT’S INTENT TO FOLLOW THE SCHEDULES AND PROCEDURES FOR DISPOSITION OF RECORDS AS SET FORTH IN THE MUNICIPAL RECORDS MANUAL APPROVED ON DECEMBER 16, 2008.

WHEREAS, a Local Government Records Committee was created by ACT 428 of 1968 and empowered thereby to make rules and regulations for records disposition, and,

WHEREAS, the Municipal Records Manual was approved by said committee on December 16, 2008, and

WHEREAS, the BOLIVAR BOROUGH, desires to dispose of records according to statutory requirements;

NOW, THEREFORE, BE IT RESOLVED by ,BOROUGH COUNCIL, of BOLIVAR BOROUGH , WESTMORELAND COUNTY, Pennsylvania, that it intends to follow the schedules and procedures for disposition of records as set forth in the Municipal Records Manual approved on December 16, 2008.

Attest: Signatures:
Aaron Bouch
Council president

Beth Thompson
Council Vice President

Sue Bartow
Council member

Ron Betts
Council member

Clark Baird 
Council member

Patricia Betts 
Secretary                                                             February 1, 2018

Records Destroyed List

Bank Statements 7 year retention
2009 Bank statements all accounts

Bills 7 year retention period
2009 paid regular bills

Check registers 7 year retention
2009 All accounts

Cancelled checks 7 year retention
2009 all accounts

Qtr. Tax Returns 4 year retention
All 4 quarter 2009 records and W-2/ W-3 records for 2009

Employee separation / termination documents - 5 year retention
2009

Payroll Records 4 year retention
2009

Ethic Documents 5 year retention
2012

No Lien Letters 5 year retention
2011 and 2012

Right to Know Request 2 year retention
2015

Attest:
Aaron Bouch,
Council President

Patricia Betts
Secretary
​