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RESOLUTION

2018-2

DESTRUCTION

OF

RECORDS


A RESOLUTION of BOROUGH COUNCIL, of BOLIVAR BOROUGH, Westmoreland County, PENNSYLVANIA, DECLARING IT’S INTENT TO FOLLOW THE SCHEDULES AND PROCEDURES FOR DISPOSITION OF RECORDS AS SET FORTH IN THE MUNICIPAL RECORDS MANUAL APPROVED ON DECEMBER 16, 2008.

WHEREAS, a Local Government Records Committee was created by ACT 428 of 1968 and empowered thereby to make rules and regulations for records disposition, and,

WHEREAS, the Municipal Records Manual was approved by said committee on December 16, 2008, and

WHEREAS, the BOLIVAR BOROUGH, desires to dispose of records according to statutory requirements;

NOW, THEREFORE, BE IT RESOLVED by ,BOROUGH COUNCIL, of BOLIVAR BOROUGH , WESTMORELAND COUNTY, Pennsylvania, that it intends to follow the schedules and procedures for disposition of records as set forth in the Municipal Records Manual approved on December 16, 2008.

Attest:
Signatures:
Aaron Bouch
Council president

Beth Thompson
Council Vice President

Ron Betts
Council member

Sue Bartow 
Council member

Clark Baird
Council member

Patricia Betts 
Secretary                                                                 February 1, 2018



Records Destroyed List


Bank Statements 7 year retention
1994 - 1993-2003-2010 Bank statements all accounts

Bills 7 year retention period
2007-2006-2008-2003-2004-2001-2000 paid regular bills

Check registers 7 year retention
2001-2002-2003-2000-2004-2010-1993 All accounts

Cancelled checks 7 year retention
2001-2002-2003-2000-2004-2010-1993 all accounts

Qtr. Tax Returns 4 year retention
All 4 quarter 2006-2007-2008-2010 records and W-2/ W-3 records for 2008-2007-2010

Payroll Records 4 year retention
2005-2007-2010

 Aaron Bouch
 Council President
Attest:
Patricia Betts
 Secretary
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