This Meeting was recorded for Accuracy
Meeting was opened by Brittany Miller, President at 7:02 PM
Present: Melissa Miller, Jessica Betts, Brittany Hughes, Pat Betts, Brittany Miller and Sue LaMantia
Absent: none
Public Attendance: none
Approval of February minutes
Motion made to approve January minutes made by Jessica 2nd by Brittany Hughes all in favor motion passed.
Approval of treasurer report for February
Pat said bottom line look at the end of March report for figures up to date.
Pat said what we have covered is marked as paid. Also who is sponsoring Brickfest, the cost of Brickfest and how much more we need for Brickfest.
After review motion made by Mellissa, 2nd by Jessica to approve Treasurer report
Old Business
1. Letters for sponsorship update
Mellissa said we have a lot of sponsors that have not responded back to us. Mellissa asked if we heard back from FWF Insurance. Pat said yes. Received an email from Stephen and he said he had not gotten anything yet, but he has now since I attached a letter to his email.
Jeffery suggested that we should send out a letter thanking them for their sponsorship in the past but also saying this is what we have been able to do and also include what we do to earn funds on top of their donations. It does not have to be very specific but do not make it lengthy.
Mellissa said she will go back to the same sponsors and send another letter of request. Will put a date on it maybe May 15th. We still need to have the signs made up before May 15th.
2. Update on letters for Vendors for Brickfest
Pat said she has 4 confirmed vendors and their funds. I have also heard from several other vendors to let us know they are coming but did not get a chance to send out yet and wants us to save a spot.
Brittany to look into several vendors from Ligonier area who did not get into the Farmer's Market this year. She will get information to me. Pat also said she never received the list of vendors from Mellissa church. Mellissa said she has a lot of medical issues going on right now.
3. Update on Comedy show April 12
Pat said she has deposited $500 which is 20 tickets. I also have several other people who said they are coming but have not picked up their tickets yet. Pat also said she noticed on Facebook that Magic Mike posted about the Comedy show. Jessica also said she has sold several tickets. Brittany Miller asked how many tickets do we need to sell just to break even. Pat said 62 tickets.
Hopefully we will be able to sell at the door. Brittany said we need to sit out somewhere to sell them. Mellissa said that Pam said it was ok to sit out front of the store. We need to hand out flyers door to door. We can do a flyer for the comedy show, park events, and also for the sub sales.
Jess said she has spoken to others and was told they are waiting to closer time because of work schedules.
4. Update on ticket going off May 25th $10 for 500 to sell
Pat said she has only 4 packs at home left that are not assigned to anyone. We are still good to go.
5. Update on gun bash at Legion.
Mellissa said she has no update on this. Pat said someone was supposed to check with the gun bash guy . We were considering guns and purses.
Brittany Miller to check with gun bash guy. Lets table until next month.
6. Update on Beef Stick Sales.
Jess said we have sold 162 sticks totaling $243.00 Plus she just picked up $48.50 more from Pam.
The beef sticks are selling. She would like to order 2 more boxes of sticks but the other flavors people are asking for. Mellissa asking how many are left. There are 144 sticks in a box and we got 3 boxes. That is 432 sticks total. We have sold 162 plus another 33 sticks not deposited yet. Approximately we have sold 1/2 of what we got. Jess said the thing is we are going to sell all summer long.
Mellissa said we bought what you suggested. The variety packs had 4 different ones and the other one had 3 different ones.
In one month we have already sold enough to pay for 2 cases of sticks.
Mellissa said she can make a motion to buy 2 more boxes. I'm not buying any more until the others are sold. Brittany Hughes 2nd the motion, all in favor motion passed.
Other business:
Pat read a letter she sent to Chief Speidel on the Christmas Ornament for this year asking for permission to do an ornament. Mellissa said they had their meeting last week. Pat said she did not hear anything back yet.
New Business:
1. Bouncy house preview for Brickfest.
Pat suggested to rent Obstacle Course 3 plus which can be put together as one or break up into two blow ups.
After discussion and looking at the other bouncy houses available the decision was to get whatever I can get.
Mellissa motions to do the train guy for 2 hours for Brickfest, Jessica 2nd, all in favor motion passed.
Mellissa also was speaking about an event she went to that a company brought in rides for a real carnival . The location was out in the middle of nowhere. It was hugh.
2. Fund raiser with Subs.
We are set for May 5th. They sent me all the flyers. We set the price. We can sell for $9 or $10.
We need to have the orders in by April 28th. The cost is $7 which is what we pay for them. Pat needs a check to cover the cost at delivery. They will deliver 4 pm at the Borough building May 5th. Pat said she cannot be here. Mellissa and Jessica said they both can be here. They charge a $10 fuel charge.
People can pick up around 5 PM. If we do 250 subs they will give us $25. off our order.
If we walk door to door they can come to office to pickup. Mellissa said, now that we have done this she feels we can then get the meatballs and stuff from them.
3. Fund Raiser with Hosses.
There are two different events. 1 is just say to them we are going to have function July 23. Represent Bolivar Parks and the funds go to us.
Also the sell gift cards. Cost is $20 and we get $3. They have no expiration date on them. We would have to pay for the gift cards upfront.
Lets table for April also.
Any other business to discuss.
Mellissa said Hanna works for a company and she can get us $100 . We just need to go on line to apply. Apparently other organizations are on their site except us.
Hanna is also trying to get $5000 from Erie Insurance.
Mellissa said her 2nd thing is the McFeely organization. She looked at it and we stand a great chance at getting funds from them. One of the Brickyards was also a McFeely Brickyard. She is appointing Jeffery into writing a grant for us.
The casino has contacted us several times. We are getting a gift basket and not sponsoring an event.
So my other thing is she and Jeffery went to a trivia game. She got the guys name for this event. We can do during the winter months. Each group pays so much to play and then they bid against each other.
The other thing is to get people motivated to use the lower ball field. Possibly get a ball team started again. Get the older folks together an compete against each other.
If we did a 1 day tournament. Minimum of 4 teams. Does anyone have a problem with putting it out on Facebook to see what we can get.
Jess made motion to put on facebook, 2nd by Mellissa all in favor motion passed.
Brittany said we need to put a fence around the basketball court. The court is all marked up with four wheelers already. Pat said the only problem is putting up a fence around the court will hinder players from playing basketball. If the ball bounces out of bounds the kids would run into the fence.
Mellissa said maybe we could put up signs or a chain fence. Could we put cameras up there also.
Brittany said we also need a truck of dirt to put up there.
Pat said it is just a matter of contacting Lou to get the guys to pick up a truck load of dirt. Mellissa made motion to buy dirt, 2nd by Brittany Hughes.
Next thing is trimming the trees at the lower park. The branches are very low, and Brittany dad and Jeffery and or Myers could go down and trim the trees.
Pat said Myers, Jeffery and Paul all are on the insurance and can drive the truck.
Brittany needs a motion to buy swings for upper park. Motion made by Mellissa and 2nd by Jessica all approved.
The little house. Paul and Don and Jeffery can tear it down.
Brittany said she will contact a shed moving company from Greensburg to move the shed from Monica's house to the park.
Brittany also for this year we need to spray paint the playground equipment. We need to take a day and just paint until we can figure what our next step will be.
Jess motions to get the paint and spray paint the equipment, 2nd by Brittany all in favor motion passed.
Also should we get another piece of playground equipment. Pat explained what currently we have is $15,000 for the upper park. We really have funds for a piece.
Pat said we also need to get several park benches fixed. We have funds set aside to get wood to fix. Brittany said she also has the replacement part of the Degano bench.
Mellissa said those benches are going to be the death of us. We did not do the original fund raiser for the benches. We spent so much just on stain for them last year.
Brittany said she will look for a piece of equipment for up there and bring up at next month meeting.
Brittany Hughes said she received a document from Target for a gift card to raffle off. We can submit up to 5 times.
Pat said she can get the sales tax exemption form to Brittany. We need the tax affirmation letter to get one.
Nothing else to discuss at this time.
Motion made by Mellissa, 2nd by Jessica to close meeting at 8:10 PM.
Respectfully,
Patricia Betts
Secretary/Treasurer